Business Management Firm seeks a bright and self-motivated individual to join their HR & Administration team.
The Office Assistant will aid in all areas of general office operations, human resources, and facility maintenance including, but not limited to, scheduling, vendor maintenance, equipment, organization, mail / shipping, errands, ordering supplies, inventory, housekeeping, and copying / scanning.
They will perform a range of basic office support activities for Human Resources / Administration, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and/or word processing work as assigned.
Duties and Responsibilities will also include, but are not limited to, the following:
- Ensure office equipment is working properly and facilties are in proper order, including daily office inspection.
- Schedule or perform repairs on any / all equipment and fixtures, as needed.
- Coordinate service calls and locate new office vendors as needed.
- Order, maintain, organize and distribute office supplies and inventory as required.
- Ensure that the office, kitchen, bathrooms, supply area and inventory area are neat, organized and well stocked.
- Maintain filing and scanning duties, as assigned.
- Errands, as requested. This includes travel to the post office, grocery store, and lunch pickup.
- Sort mail, as well as oversee shipping and receiving of packages and boxes.
- Lunches, holidays, meetings and event preparation; order, set up and clean up.
- Perform office and equipment moves.
- Maintain and organize files, including scanning.
- Periodic overtime on nights and weekends, including off-hour emergency response.
- May act as a relief receptionist.
The ideal candidate will also possess:
- Professional work experience and the ability to work within a professional and business environment.
- 4-year degree completed or in progress.
- Two years related work experience.
- Valid CA Driver’s License and Auto Insurance coverage.
- Proficiency in Microsoft Office Suite.
- Ability to lift heavy materials up to 50 lbs.
- Strong quantitative, analytical, organizational, time management and problem solving skills.
- Excellent verbal and written communication skills.
- Perseverance and accountability.
- Must be able to work in a team environment and anticipate needs.
- Active listening skills, and complex problem solving skills.
- Ability to handle multiple interruptions and adjustments to priorities throughout the day / week.
- Ability to communicate effectively with diverse individuals, and calmly handle situations ranging from routine to emergency.
- Ability to maintain confidential information.
Job Type: Part-time
Pay: $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Supplemental pay types:
Ability to commute/relocate:
- Sherman Oaks, CA 91423: Reliably commute or planning to relocate before starting work (Required)
Education:
Experience:
- Office / Admin: 1 year (Required)
Work Location: One location
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