We are a leading commercial real estate investment/property management firm seeking a talented Administrative Assistant. This full time position is located in our modern downtown Portland office.
Duties and requirements:

• Provide administrative support to Asset managers, Vice President, Managing director and on-site personnel.
• Front desk receptionist with busy phones and guests.
• Maintain and organize files relating to real estate transactions.
• Daily Data entry, scanning and recording property information.
• Maintain general office electronic files for accuracy.
• Provide administrative scanning, filing, creating forms and various projects.
• Create and distribute mailings for property managers.

Qualifications: * ADVANCED MS Office skills, primarily in Word and Excel.

• Acrobat Pro skills, including comment tools, editing PDF tools & organizing pages.
• A minimum of 2 years in an Administrative role.
• Must possess critical thinking skills, the ability to problem solve and multi-task.
• Must be detail-oriented, resourceful, self-directed, and have excellent time management skills.
• Must possess the ability to take direction, communicate effectively and professionally.The Administrative Assistant position will usually have the hours of 8:00-5:00. If you love a challenge and being a crucial part of a service oriented team, we want you! To apply, please send your cover letter and resume, including details of your MS Word, Excel and Adobe Acrobat experience.

Administrative Duties:

• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls

Financial Duties:

• Expense reports

Setting:

• Other

Benefit Conditions:

• Only full-time employees eligible

Typical end time:

• 5PM

Typical start time:

• 8AM

This Job Is:

• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• Open to applicants who do not have a college diploma

Work Remotely

• No

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 2 years (Preferred)
• reception: 2 years (Required)

Work Location: In person

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