We are seeking a Sr. Administrative Coordinator who will provide complex administrative support for the Institute for Cell Engineering (ICE) Directors. This position will represent the Senior Leadership Team as appropriate in communicating professionally with faculty, administrators, staff, and external contacts to respond to questions, resolve administrative problems and issues, and gather data as needed; and interpret the operating policies of the University.

Exercise high level of independent judgment, prioritize and proactive initiative in making decisions on the director's behalf, as needed. Prioritizing requests and responding in a timely manner. Ability to think creatively to manage multiple projects independently, including handling matters of a confidential nature with sensitivity and discretion. Draft and prepare office communication for signature as well as proofread and edit confidential, sensitive information. Ability to identify problems, propose solutions and implement procedures to enhance the effectiveness of administrative functions for the Director.

Specific Duties & Responsibilities

Responsible for independently managing a conflict-free calendar of meetings and appointments for the Directors.
Greet visitors; organize high-level meetings with constituencies as required; anticipate schedule conflicts and take initiative to resolve them in a timely manner.
Provide support to the Administrative Manager, coordinate major activities, social events, fundraising opportunities, symposiums, and seminars including developing program agendas and materials, and coordinate scheduling, preparation, set up, and logistics for these events/functions.
Coordinate visits from donors, and high-level delegations.
Conduct site visits to evaluate different venues.
Sets up and prepares for internal meetings, preparation, and distribution of materials and agendas.
Maintains files and prepares materials for the Directors' external meetings including travel documents, itineraries, readings, speaker summaries, and slide presentation handouts.
Prepares and edits: general correspondence, promotion letters, award letters, and letters of support. Triage complaints and requests directed to the Directors and handle them accordingly. Directs these requests to the appropriate resources.
Enters reimbursements, check processing, orders supplies and other items, answers telephones, screens callers, takes messages or refers questions to the appropriate staff, sorts incoming mail, and highlights priority items, updates staff lists, group email lists, and sets up mailboxes for new staff.
When needed, order meals for meetings, and make travel and accommodation arrangements.
Pick up and delivers materials as required. Updates Institutes' website information and news as needed. Assist in training new Administrative Coordinators and Senior Administrative Coordinators.
Assist in training new Administrative Coordinators and Senior Administrative Coordinators.
Assist Director in lab management and serves as a liaison between Director and lab members.
Assist Director and lab members with various duties; serve as vendor contact.
Coordinate searches for postdoctoral fellows including travel arrangements, accommodations, seminars, appointment schedules, and reimbursements.
Prepare and send letters of reference for current and former students and postdoctoral fellows.
Plan and execute departmental and lab events as needed, including room reservations, communication, and catering or restaurant arrangements.

Minimum Qualifications

High School Diploma or graduation equivalent.
Five years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Bachelors Degree.
Classified Title: Sr Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Hourly Pay Rate Range: $20.40-$28.00-$35.70 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: 5/40
Exempt Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM ICE General Administration
Personnel area: School of Medicine

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

To apply, visit https://jobs.jhu.edu/job/Baltimore-Sr-Administrative-Coordinator-MD-21205/1011625400/

jeid-0d18f7bf0b5e774f9d8cef8c076c3d98 themediafat.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, themediafat.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, themediafat.com is the ideal place to find your next job.