Sales Administrative Assistant

Job Band: Department: Sales

Hotel Level: Hourly Reports to: Director of Sales

Job purpose:

The Sales Administrative Assistant is responsible for, but not limited to, assisting in the organization and maintenance of groups and meetings within the sales efforts of the department. The Sales Administrative Assistant will assist in the day to day operations within the Sales Department as well as where other departments need. The Sales Administrative Assistant may also assist with site tours, tradeshows, networking events, on property events.

Duties and responsibilities:

Candidate will be required to maintain the following skills and knowledge

· Manage all groups blocks/events (build into sales/reservation system, enter rooming list(s), updating actuals, closing file, PM Accounts)

· Compile and distribute weekly resumes, updated groups in system via information provided on resume

· Distribute Reader Board information through proper channels

· Managing daily mail, log incoming checks, postings for groups

· Managing incoming calls

· Manage Gift Certificate distribution

· Ordering of office supplies including stationary for Managers

· Organize on property phone lists, mailboxes, fax machine

· Assist with the daily organization of group billing, credit card authorizations, take reservations as needed for gift certificate requests, groups,

· Work with the Accounting Department and Front Desk regarding billing/Deposits

- Work with Accounting on group billing/Sales Manager

· Organizing, distribution of Manager Schedules

· Assist at the Front Desk when needed

· Assist with all departments of the hotel with miscellaneous items when needed

Qualifications and requirements:

Minimum of High School Diploma or equivalent

Must have own reliable transportation and possess a valid driver’s license to make sales calls

Minimum of 1 year BT experience, Sales and customer service related position

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Cleveland, OH 44115: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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