Development Coordinator, Annual Giving

SUMMARY:

The Development Coordinator, Annual Giving will be an integral member of a 23-person fundraising department helping McLean Hospital meet its annual fundraising goals. Reporting to the Director of Development, the coordinator will focus on supporting the department’s Annual Giving and direct marketing programs, as well as conducting prospect research and other support activities in the Department as needed. This will be accomplished through administrative support, applications support, report processing, data management and other activities related to the Annual Giving program. This is an excellent opportunity for someone seeking Development experience in a supportive, growth-oriented environment. The Annual Giving program is currently in a period of expansion and increased activity.

Diversity and inclusion are priorities for our office and McLean. In the development office, we are committed to building a team with diverse identities and experiences. We encourage those with nontraditional backgrounds to apply.

Interviews are currently scheduled to be conducted virtually. This position is a hybrid position with remote and in-office work days.

To apply, please submit a resume and cover letter.

• Work closely with the director of development on direct marketing tasks, including content themes.
• Provide project management support for the direct marketing program, acting as a liaison with consultants.
• Assist in efforts to accurately define and document key policies, procedures and business processes related to the Annual Giving program. Identify documentation gaps and create or update related materials.
• Manage data related to the Annual Giving program within the donor database (Blackbaud CRM) and provide data for third-party email platform, enforcing data integrity and office policy standards.
• With guidance from the data management team, create mailing lists for multiple communications, including the direct mail program, Grand Rounds invitations, the donor newsletter and more, ensuring the accuracy of segmented lists.
• Manage the timely upload of appeal and package codes into the donor database.
• Deliver data for and participate in ad hoc analysis projects and provide actionable data summaries to support strategic decisions for the Annual Giving program.
• Track appeal data in the donor database and provide regular reports to department leadership.
• Support fundraising efforts for the Mary Belknap Society (annual leadership giving group), including creation of mailing lists and collaboration with gift officers on renewal efforts.
• Oversee the department’s monthly mailings to new prospects.
• Conduct prospect research to identify and qualify potential donors to the hospital

Other tasks as assigned: including participating in special events and campaign activities as needed.

• Two or more years of administrative/office experience, preferably in development or a related field. Experience may be volunteer or community-based.
• Bachelor’s degree or equivalent experience required.
• Dedication to the mission and programs of McLean Hospital.
• Excellent organizational skills and ability to prioritize multiple responsibilities; meticulous attention to detail and good time management skills.
• Solid computer/office systems skills: fluency with Microsoft Outlook, Word and Excel. Preference for experience with Blackbaud CRM or similar database.
• Strong verbal and written communication skills with the ability to listen and express ideas and thoughts effectively.
• Warm, professional demeanor; positive and helpful attitude; flexible, with an optimistic approach to new challenges.
• Ability to interact positively with a wide range of constituencies in person, over Zoom/Teams, via telephone and in writing.
• Demonstrated ability to take initiative and work independently, manage multiple priorities, follow through on projects and be proactive and solution-oriented.
• High level of integrity and demonstrated judgment.
• Ability to work as part of a highly efficient team in a fast-paced, collegial atmosphere.
• Basic computer skills to use a variety of electronic or online systems for communication, clinical and administrative purposes.

McLean is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.