Position: Space and Facilities Supervisor
Classification Level: CL 29
Salary Range: $86,804 - $141,076
Location: Los Angeles, California
Opening Date: November 15, 2022
Closing Date: Open until filled with preference given to applications received by December 5, 2022
Tour of Duty: Full-Time
Number of Positions: One
Vacancy Number: 23-10

POSITION OVERVIEW
The Space and Facilities Supervisor oversees the Space and Facilities department that is responsible for courthouse construction, renovation, remodeling, and tenant alternation projects for the United States District Court and Probation and Pretrial Services Office for the Central District of California. The position collaborates with other administrative services departments to provide services to approximately 800 employees of the consolidated court. The position supervises a staff of seven and reports to the Chief Deputy of Administration.

The United States District Court and Probation and Pretrial Services Office for the Central District of California is the nation’s largest federal trial court, serving seven counties and a population of more than 19.3 million people, nearly half of the population of the State of California.

The Central District is comprised of three divisions: The Western Division (Los Angeles), the Southern Division (Santa Ana) and the Eastern Division (Riverside). In total, 28 active district judges and 24 magistrate judges have been authorized for the district. There is also one authorized part-time magistrate judge in the district. These judicial officers, along with senior district judges, serve the California Central District in permanent court facilities.

The US Probation & Pretrial Services Office is headquartered in Los Angeles with satellite locations in Hawthorne, Lancaster, Long Beach, Riverside, Santa Ana, Whittier, Ventura, West Covina, and Woodland Hills.

REPRESENTATIVE RESPONSIBILITIES

• Oversee the design and renovation process including review of drawings, specifications, schedules, cost estimates, and other documents to ensure compliance with general project integrity, conformity, and quality.
• Ensure that court requirements are met by the General Services Administration (GSA) and contractors in accordance with the U.S. Courts Design Guide and applicable judiciary and court policies.
• Provide technical advice and recommendations to judges and unit executives to assist in defining court design, construction, or renovation needs.
• Develop short-term and long-term space utilization plans for judiciary space throughout the district.
• Direct and assume responsibility for all phases of renovation and alteration projects, including all design and construction aspects through project close-out stages.
• Coordinate efforts of various entities to ensure timely action on accomplishment of successive phases of the work.
• Collaborate closely with the information department to make sure all required infrastructure is in place in all build-out projects.
• Ensure all concerned parties are advised of requirements, changes, problems, and potential solutions.
• Supervise and oversee department staff to ensure thoroughness and completion of assigned work.
• Prepare and present periodic reports on project status and/or funding requirements to judicial officers and unit executives.
• Act as the court’s liaison with GSA, the Administrative Office of the U.S. Courts and Ninth Circuit Space & Facilities Departments, and the U.S. Marshals Service.
• Ensure the completeness and timeliness of project delivery.
• Make recommendations regarding deviations from schedule and actions which alter operational characteristics of the project.
• Coordinate project security issues with the U.S. Marshals Service as they relate to court space.
• Oversee and coordinate maintenance and preservation of existing structures, including non-GSA properties.
• Coordinate with GSA and other landlords on all rent, space, and other similar tenant issues.
• Develop and recommend budget expenditures as it relates to space and facilities needs to senior management within the court.
• Oversee management of a fleet of over 90 government-owned vehicles.
• Coordinate management of key card and physical key issuance to ensure compliance with appropriate access to judiciary spaces.
• Coordinate the management of Judiciary Inventory Control System (JICS) for all furniture and non-IT equipment throughout the district.
• Attend conferences, training, and meetings, as required.
• Serve as a liaison for the Clerk of Court with other agencies, outside vendors, and local building management, as required.
• Perform other related duties as assigned or required.

SKILLS AND QUALIFICATIONS

• Must have thorough knowledge of complex commercial building standards, principals, regulations, and procedures.
• Must have knowledge of the steps required in developing space resources from the planning stage through design, construction, and occupancy.
• Must have the ability to produce construction plans, review construction documents, coordinate space planning/interior design, identify and apply building, seismic, and handicap code requirements, as needed, as well as the ability to comprehend and communicate a vast variety of technical specifications and concepts.
• Must be familiar with building systems and codes, construction administration procedures and demonstrate knowledge of drafting standards.
• Must have the ability to foresee potential adverse impact if problems or repairs are not addressed in a timely manner and be skilled in resolving issues and problems in a timely manner.
• Must have the ability to coordinate a large project with many critical details and ensure timely and cost- effective completion of the project.
• Must have the ability to apply best practices of the construction industry, engineering, and physical sciences related to design and construction.
• Must have knowledge of budget, space and facilities, and federal government bidding policies, procedures, and processes.
• Must be skilled in working and negotiating with vendors, contractors and other service providers to obtain reasonable bids, quality products and successful implementation.
• Must have the ability to consistently demonstrate sound ethics and judgment.
• Must be able to interact effectively with others, provide good customer service and resolve simple and complex problems while complying with regulations, rules, and procedures.
• Must be skilled in written and oral communication, including planning, technical documents, letters, meeting minutes, memoranda, and contractual documents, and oral presentation of complicated technical matters to individuals and groups with varying degrees of technical knowledge.
• Must be knowledgeable of GSA, Administrative Office, and Circuit policies related to space and facilities.
• Preferred knowledge of the court’s policies and procedures, and the roles and functions of the court and district units supported.

BENEFITS
Federal employees are entitled to federal benefits such as health, dental, vision, life insurance, long-term disability insurance, long-term care insurance and flexible spending accounts. Participation in a defined benefit plan the Federal Employees Retirement System-Further Revised Annuity Employee (FERS-FRAE), and up to 5% matching contributions on retirement savings through the Thrift Savings Plan (401k equivalent). Generous accrual of paid time vacation and sick leave and 11 paid holidays per year. Commuter subsidies for public transportation to and from work. Extensive online training options and in-person training and professional conferences, funds permitting.

INFORMATION FOR APPLICANTS
Must be a U.S. citizen or a lawful permanent resident with authorization to work in the United States who is currently seeking U.S. citizenship or intending to become a U.S. citizen immediately after meeting the eligibility requirements. As a condition of employment, the successful candidate is required to undergo an FBI background check. The Federal Financial Reform Act requires direct deposit of federal wages for employees. The United States District Court and the Probation and Pretrial Services Office requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court’s website: www.cacd.uscourts.gov. Proof of COVID-19 vaccination will be requested of the candidate selected for this position.

HOW TO APPLY
Applications should be submitted by email. Documents must be in Microsoft Word or PDF format, and the email should reference the vacancy number. Complete applications must include the following:

1. Cover Letter – Address how your background, skills, and experience meet the qualifications listed
2. Resume – Include key career accomplishments
3. An application for Federal Branch Employment (AO78) (please visit the Court’s website at http://www.cacd.uscourts.gov/employment to download the AO78 application form).

This recruitment is for a position considered “high-sensitive.” To determine suitability for the position, applicants must provide criminal history information on the Federal Judicial Branch Application for Employment (AO78). Therefore, all questions requesting criminal history information must be answered even if identified as optional. This requirement also applies to any other employment-related forms when requested.

Due to the volume of applications received, the Court will only communicate with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview. Unfortunately, the Court is unable to reimburse applicants for any travel or parking costs.

The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.

The Federal Judiciary is an Equal Employment Opportunity Employer.

Job Type: Full-time

Pay: $86,804.00 - $141,076.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Proof of COVID-19 vaccination will be requested of the candidate selected for this position.

Work Location: One location

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