Oklahoma Arthritis Center (OAC) is an Equal Employment Opportunity employer and considers all applicants without regard to race, religion, color, sex, national origin, age, disability, veteran status, or any other legally protected status.

Job Summary:

The HR Generalist - Benefits will be the subject matter expert for a self-funded benefits plan, which may include a fiduciary responsibility of claims adjudication and tactile functions related to the employee benefits plan for all Oklahoma Arthritis Center (OAC) campuses. This role will work closely to the HR Manager and play a part in on-boarding, recruiting, payroll, documentation, HRIS administration, as it related to benefits, and assisting site managers with their benefits administration activities, as required.

Essential Functions:

• Point of contact for employees to request or report leave of absences.
• Track leave time to include FMLA, STDi, LTDi, and unpaid leave when granted by OAC administration.
• Assist employees with benefits questions and concerns.
• Act as the subject matter expert in regards to all OAC benefits plans and applications.
• Assists with new employee orientation to include presentation of benefits, completion of required documentation, and appropriate, timely, secure transmission of confidential employee health data.
• Maintain and review benefits in personnel files to keep compliant with applicable laws, regulations, and company policies.
• Perform benefit administration to include communicating benefit information to employees, enrolling qualified employees, processing qualifying event changes and yearly open enrollment.
• Communicate with accounting regarding benefit premium deductions.
• Responsible for employee payroll deductions and liabilities.
• Coordinate special events including employee birthdays, holiday get-togethers, employee anniversaries, and other special events.
• Process employee resignations.
• Ensure terminated employee benefits are processed appropriately.
• Work with OAC’s third party administrator to process COBRA continuation coverage after qualifying events.
• Maintain department metrics and report to Administration.
• Ensure patient and employee confidentiality and follow HIPAA guidelines in a self-funded, employee health provision environment.
• Develops systems to ensure compliance with HIPAA, specifically with employee health data.
• The responsibilities of this job description may change based on Oklahoma Arthritis Center’s needs.

• Assist co-workers as needed.
• Recognize when others are in need of assistance, information or directions and offers to help when able, or find someone who can.
• Responsible for neatness of work area.
• Be productive when faced with any “down time” during work hours.
• Maintain emotional control and diplomacy at all times.
• Maintain open and positive lines of communication.
• Adhere to company policies and procedures.
• Demonstrate sensible and efficient use of OAC equipment and supplies.
• This position may be called upon to collaborate regarding policy development.

Performance Requirements:

Knowledge:

• Expertise in self-funded benefits plan administration and fiduciary responsibilities
• Knowledge of human resources policies and procedures.
• Must be an expert in federal, state, local employment laws and regulations; specifically regarding ERISA, DOL, EEOC, and case law as it applies to fiduciary responsibilities.

Skills:

• Skill in working with computers and computer applications.
• Skill in clear presentation of benefits information.
• Skill in effective oral and written communication.
• Skill in problem solving.
• Excellent organizational skills.

Abilities:

• Ability to work effectively with all levels of personnel including physicians, managers, and hourly staff.
• Ability to be highly efficient, organized, and accurate in work.
• Ability to handle sensitive and confidential employee information in a professional manner.
• Ability to plan and coordinate multiple administrative duties as they pertain to health, dental, vision, STDi, LTDi, un-paid leave of absence, profit share plan.

Qualifications:

• Bachelor’s degree or equivalent experience, preferably in Human Resources or a related field.
• Minimum two years’ experience in benefits administration of a self-funded health benefit plan, preferably in health care.
• HR certification preferred (SHRM-CP or PHR)

Physical Requirements:

• Ability to work effectively in a fast paced environment.
• Physical ability to sit, perform data entry and view computer screen for long periods at a time.
• Occasional exposure to communicable diseases and biohazards.
• Daily standing, walking, bending, and maneuvering.
• May require lifting up to 50 pounds or more to transfer and/or turn patient with and without assistive devices.

Travel Requirements:

Travel may be required.

Scheduled Working Hours:

Normal work hours are 8:00 a.m. to 5:00 p.m., Monday through Thursday and 8:00 a.m. to 1:00 p.m. on Fridays. Hours may vary depending upon the needs of the position, department, and clinic.

Other Duties:

Please note this job description is not designed to cover or to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change from time to time, with or without notice.

Equipment Operated:

Standard office equipment including: computers, printers, faxes, copiers, postage machine, etc.