Job Description

We are looking for an Executive Assistant to join our team of EAs who perform a variety of administrative and personal tasks for our company’s senior-level executives. This position is both in-person and remote. To be considered for this role, you must have the ability to maintain flexibility, confidentiality and professionalism at all times. Excellent computer skills are essential. Must enjoy a fast-paced environment with a variety of activities in each day. Great people skills are necessary as it requires interacting with clients, co-workers, and vendors on a daily basis. We are looking for an individual who wants a permanent position with long-term opportunities for growth. Pay DOE.

Qualifications

• High school (required)
• Bachelor’s (preferred)
• Minimum 3 years administrative experience
• Advanced in Microsoft Word, Excel and PowerPoint, Outlook Calendar, Adobe
• Type 80-90 wpm minimum
• Requires strong computer and Internet research skills, flexibility and excellent interpersonal skills
• US work authorization (required)

Responsibilities will include:

• Screens incoming phone calls to the corporate office and routes the calls appropriately
• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications
• Organizing meetings, including scheduling, and sending reminders
• Coordinating executive’s schedule with other assistants and other parties
• Coordinating travel arrangements (both domestic and international)
• Contributing member of Administrative Team; provides back-up administrative support for others as needed; participates in various administrative/research team projects within the organization.
• Troubleshoots office devices that need minor attention or contact IT for assistance with major issues
• Ordering supplies, maintaining the organization and cleanliness of the corporate office.
• Run errands
• Special projects
• Maintain a positive attitude and willingness to work with all team members

Skills

• Proven experience as an administrative assistant, executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office - Intermediate knowledge of Excel
• Exemplary planning and time management skills
• Up to date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level written communications skills
• Attention to detail as it pertains to various time zones and scheduling
• Discretion and confidentiality
• Able to expand or enhance a certain task and not just follow instructions as they are provided.
• Have good communication skills, be reliable and honest
• The ability to work alone or in a team environment.
• Superb command of English language
• General tech savvy and proficiency in Microsoft and Apple products
• Outstanding organizational and time management skills
• Valid driver's license required

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• On call
• Weekend availability

Ability to commute/relocate:

• New York, NY 10022: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Hybrid remote in New York, NY 10022

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